(As amended through June-2008)
Section 1. This organization shall be known as the Interstate Labor Standards Association.
Section 1. The purpose of this organization shall be to provide the opportunity to exchange information and ideas in order to improve enforcement and foster compliance with the laws and regulations administered by its members.
Section 1. Membership in this association shall be of three types:
(c) Honorary Associate
Section 2. Active Membership. Active membership shall be available to the appropriate state, or federal agency, or territory of the
having the primary jurisdiction for administering labor standards laws including but not limited to minimum wage, overtime, wage collection, prevailing wage and child labor. Any other governmental agency shall submit a request for membership to the executive board and shall be subject to approval of a two-thirds vote of the voting delegates at the annual business meeting. Each state or territory that is current in payment of annual dues shall be entitled to one vote, by their designated delegate, on all issues before the Association. United States
Section 3. Honorary Membership. Honorary membership in this association is available to any person who has rendered service while connected with any federal or state department of labor, or who has rendered outstanding service to the ILSA in furtherance of its objectives provided such membership is subject to the unanimous vote of approval of the executive board. Honorary membership shall not have the privilege of voting.
Section 4. Honorary Associate Membership. Honorary associate membership shall be extended to the minister of labor of each of the ten provincial and three territorial departments of labor of Canada and to the Minister of Labour of the Canadian Department of Labour; and may be extended to the administrator of any agency of any other nation charged with the administration of laws and regulations for the protection and welfare of workers upon the unanimous recommendation of the executive board and two-thirds vote to approval by voting delegates of the Association meeting in annual convention. Honorary Associate Membership shall not carry the privilege of voting.
Section 1. Elected officers of this association shall be a president, vice-president and secretary-treasurer, each of who shall be a representative of a different state or territorial member agency. The vice-president shall be expected to move up to presidency upon completion of his/her term. No person having been elected to the office of president or vice-president by the convention shall be eligible immediately to succeed the same office.
Section 2. Election of Officers. Officers shall be elected at the regular annual business meeting of the association by majority ballot and shall be formally installed during the annual banquet at the convention. Four regional representatives (Northeast,
Midwest, South and West) shall be elected at the annual convention by the duly accredited delegates from each region. Each shall hold office for one year or until successors are elected and installed.
Section 3. Terms. All officers shall be elected to one-year terms, except as otherwise provided in Section (1), and shall serve until their successors are formally installed at the annual banquet at the convention.
Section 4. Regional Representatives. Four (4) Regional Representatives shall be elected at the annual convention by delegates from each region established by the executive board pursuant to Article IX, Section 3.
Section 5. Executive Board. There shall be an executive board constituted of the president, vice-president, the immediate past president, secretary-treasurer, duly elected four regional representatives, and one other active member to be elected at large at the regular annual business meeting by a majority ballot of those member agencies present and voting. Such other active member elected at large to the executive board shall be the administrator of a member state or territorial agency or a designated representative of the administrator. The executive board shall also consist of one representative of the U.S. Department of Labor (Department Representative). The Department Representative shall be elected at the regular annual business meeting in the same manner as other members of the executive board.
Section 6. Vacancies. The executive board shall fill all vacancies caused by death, resignation or other reasons.
Section 1. Duties of the President. The president shall preside at all meetings of the association and the executive board, preserve order during the deliberations, appoint all committees and serve as ex officio member of such committees, and sign all records, vouchers or other documents in connection with the work of the association.
Section 2. Duties of the Vice-President. The vice-president shall perform the duties of the president in his/her absence.
Section 3. Duties of the Secretary-Treasurer. The secretary-treasurer, together with the president, shall have charge of all books, papers, records and other documents of the association; shall receive and have charge of all dues and other monies, shall keep full and complete record of all receipts and disbursements; shall keep the minutes of all meetings of the association and the executive board; shall conduct all correspondence pertaining to the office; shall compile statistics and other data as may be required for the use of the members of the association; and shall perform such other duties as may be directed by the convention or the executive board. The secretary-treasurer, together with the president, shall present a detailed written report of receipts and expenditures to the convention.
Section 4. Duties of the Executive Board. The business of the association between conventions shall be conducted by the executive board, and all questions coming before the board shall be decided by a majority vote of those present, except that of election of honorary members, which shall be unanimous vote. A majority of the board shall constitute a quorum.
Section 5. Duties of the Regional Representatives. Regional representatives shall serve as members of the executive board and shall advise the board of regional concerns. Regional meetings may be convened by the regional representatives at the annual convention or at any other time and place within the territorial limits of the region. Any action taken by the regions affecting the total membership of the association shall be subject of the final approval of the executive board at the annual convention or at any other meeting of the executive board.
Section 6. Department Representative. The representative of the U.S. Department of Labor (Department Representative) shall serve on the executive board in an ex-officio capacity. The Department Representative shall not vote on any issue brought before the executive board. The Department Representative shall assist the executive board with advice and technical assistance.
Section 7. Duties of Member-at-Large. The member elected at large to the executive board shall provide an orientation to new association members each year at the annual convention; shall publicize the association and its activities to entities outside the association; shall serve as liaison to the National Association of Government Labor Officials (NAGLO); shall advise the executive board of concerns affecting the entire membership; and shall perform such other duties as may be directed from time to time by the president or the executive board.
Section 1. Membership Dues: Membership dues in the amount of $300 per year are necessary to cover the administrative costs of the association and the services provided, as well as the costs associated with Executive Board and annual Association membership meetings. These dues shall be paid to the Treasurer within 60 days of approval by the membership; annual dues shall become due on January 1st of each successive year and shall be paid not later than March 15th of the year in question.
Section 2. Expenditures. All expenditures of the association shall be authorized by and subject to the approval of the executive board and shall be made in accordance with the regulations established by that board. The executive board may authorize advancement of funds for contemplated or emergency expenditures needed for the proper conduct of the business of the association.
Section 3. Fiscal Year. The fiscal year of the association shall be from January 1st to December 31st.
Section 1. Member agencies, whose dues are paid current shall be entitled to one vote on all questions coming before a meeting of the association which vote shall be cast by the designated delegate representing a member agency who has been duly entered on a voting roll by each member agency at conference registration. Designated voting member delegates may authorize an alternative delegate by notifying the secretary-treasurer of such a change in a designated voting member delegate prior to the time of any meeting in which a vote is taken. Any member may request a roll call or secret ballot vote on any questions before the convention. Any such request shall receive a majority vote of those member agencies present before the secretary-treasurer shall be required to call the roll.
Section 1. The association shall meet at least once annually at such time and place as the executive board may decide, unless otherwise ordered by the convention.
Section 2. Registration Fees. The host state shall set a reasonable registration fee sufficient to cover actual costs of the annual meeting. The Executive Board may vote to offset the registration fees for one representative from each member agency, whose dues are paid current, providing the funds are available to offset this decision.
Section 3. Non-members may be invited to the annual convention at the discretion of the President upon consultation with the Executive Board. Any non-members extended a formal invitation must pre-register and prepay prior to being allowed to attend the conference.
Section 1. There shall be a convention committee to consist of nine executive board members whose duties will be to make all arrangements for the annual convention of the association, including the preparation of the convention program. Additional membership on this committee may be authorized by the executive board and insofar as practicable the chairman of the committee shall be the administrator of the member agency in the state wherein the convention is to be held.
Section 2. Appointment of Other Committees. The president shall appoint such other committees as may be deemed necessary to effectuate the purpose of the organization. Such committees will include the Standing Committees on:
Section 3. Regional Representation. There shall be four (4) Regions (Northeast,
Midwest, South and West) comprised of member states of each such region as determined by the executive board.
Section 1. The deliberations of the convention shall be governed by Robert's Rules of Order.
Section 1. The constitution may be amended by either of the following procedures:
a. Proposed amendments to the constitution shall be filed with the secretary-treasurer at least 30 days in advance of the annual meeting. Due notice and copy of the proposed amendment shall be sent to each member of the association prior to the convention date and shall be referred to the convention for consideration. A two-thirds vote of all member agencies with voting rights shall be required to adopt any amendment at the annual meeting or any special meeting at which an amendment is included in the order of business.
b. An amendment to the constitution may also be proposed between annual meetings by the executive board or by any member of the association. In such case, the proposed amendment shall be forwarded by first class mail or electronic mail, receipt requested, to each member agency with voting rights for consideration together with a ballot upon which the member may vote. After 30 days from the date the return receipt was executed, the result of the ballot will be made known to all members. If at least two-thirds of those responding vote for approval, the amendment will become effective upon notice to each member by the Secretary.
Section 1. Resolutions shall be accepted by the secretary-treasurer until 5:00 p.m. of the day preceding the business meeting of the convention and thereafter only with unanimous consent of voting delegates. The secretary-treasurer shall submit all proposed resolutions to the resolution committee.
Section 2. Resolutions Committee Functions. The resolutions committee may edit or otherwise restructure a resolution for the purpose of clarification, brevity, consistency with other provisions of the constitution and consistency with the goals of the organization and may combine proposed resolutions. The resolutions committee shall report at the business meeting on all resolutions submitted to it.
Section 3. Copies of Resolutions. The secretary-treasurer shall make appropriate arrangements for producing copies of all resolutions in advance of the business session in the form in which they are submitted to convention delegates by the resolutions committee. As soon as feasible after the convention the secretary-treasurer shall supply members with copies of the resolutions adopted.